Legal Float Secretary and Operations Assistant Hertford

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Job Description

Legal Float Secretary and Operations Assistant Hertford

£23000/annum plus Excellent Benefits
Location: Hertford, Hertfordshire

Legal Float Secretary and Operations Assistant Hertford

Our prestigious solicitor client seeks a Legal Float Secretary and Operations Assistant to report to Head of Operations based in Hertford. This varied role willThe successful candidate

Duties & Responsibilities Legal Float Secretary and Operations Assistant:

  • To provide secretarial and administrative support within the firm to cover holidays and absence
  • To liaise with clients (and third parties) by correspondence, telephone or attendance. Answer queries and relay necessary information in a professional and confident manner
  • To type a wide range of documents with speed and accuracy and paying attention to detail. To draft routine correspondence
  • To assist in the preparation and proof reading of legal documents
  • To assist other members within the practice in organising their work effectively
  • To build and maintain client relationships
  • To carry out any reasonable instruction from the Head Of Practice Area and other members of the team in a quick efficient manner
  • To prepare bills, covering letters and take responsibility for the monitoring and reporting of unpaid bills to fee earners and carry out follow up tasks
  • To monitor client ledgers and liaise with fee earners regarding housekeeping matters, including dealing with accounting issues and file closures
  • To carry out procedural file reviews
  • To maintain the orderly running of client files and update file labels and outlook with key dates as and when necessary
  • To comply with the Firm’s file management and file organisation procedures. To comply with the Firm’s, SRA and the Law Society’s rules with regard to accounting procedures. To comply with all office procedures and standards
  • To record messages and attendances and to ensure that the relevant team member receives information in an appropriate and timely manner

Duties & Responsibilities Legal Float Secretary and Operations Assistant: Operations

  • To cover reception duties when required
  • To assist with archiving
  • To help with events
  • To participate in the Operations practice area meetings
  • To assist the Head of Operations and Senior Operations Assistant where appropriate

Personal and Professional Attributes of the Legal Float Secretary and Operations Assistant

  • Appropriate Secretarial qualifications and/or experience
  • Excellent IT skills and
  • Ability to use a case management system
  • Exemplary level of attention to detail and efficient time-management skills
  • Efficient, reliable, helpful and enthusiastic with
  • Confident, professional and friendly with the ability to build good working relationships internally and externally
  • Effective and proactive team worker in a friendly and efficient manner
  • Flexible and adaptable mindset with ‘Hands-on’ approach
  • Meticulous organisational skills
  • Excellent client service skills with Honesty and discretion and high level of confidentiality
  • Ability to work under pressure and within deadlines
  • Ability to problem solve

Benefits Package for the Legal Float Secretary and Operations Assistant

  • £23k per annum
  • Hours of work 9am – 5.15pm Monday – Thursday and 9am – 5pm on a Friday
  • 20 days holiday, increasing by 1 day for each year worked to a maximum of 25 days + 8 public holidays
  • Auto enrolment pension
  • Bupa healthcare (medical history disregarded) after 6 months of service
  • Life assurance, 4 times salary, after 6 months service
  • £500 contribution to wellness, e.g. gym membership, after 6 months service

Interested? Apply today – Contact Sincerity Personnel 01279 260096

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Legal Float Secretary and Operations Assistant Hertford